ENCOMPASS: DOCUMENT CONTROL 

Encompass: Document Control enables sites to manage the flow of electronic and hard-copy documents by providing a centralized workflow for project Emails, faxes, document files, image files, and printed documents. As documents continuously stream into and throughout an organization, the lack of a centralized workflow often times results in miscommunications, misunderstandings, and lost productivity – resulting in increased costs and schedule delays. With Encompass: Document Control, the processing of Emails, faxes, and scanned documents is automated and centralized, allowing quick and easy access to key project data.

Encompass: Document Control monitors internal Email boxes, fax servers, high-speed scanners, FTP locations, and network drives to parse, sort and display the source files for processing. Workflow rules can be configured to automatically OCR and process the documents - forwarding them on to individual users or groups, and creating external file links attached to Prolog Manager records. Email messages are automatically converted to Transmittal and Correspondence or Conversation Log records in Prolog Manager. Incoming documents from scanners, file directories, Email attachments and FTP servers can be parsed and automatically create or update records in Prolog Manager. With Encompass: Document Control, files can also be batch-uploaded automatically to Prolog Website’s Document Management System. 

Encompass: Document Control is made up of the following modules: