Construction Submittal Software for Every Project Stakeholder
Keep every submittal out of your inbox and on record. General contractors, subcontractors, and owners all have visibility into where each submittal stands, from first submission to final approval.
Construction Collaboration Starts With the Submittal Process
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Owners
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General Contractors
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Subcontractors
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Public Sector
Maintain visibility across every submittal on every project
Owners and program managers need a clear, accurate record of each submittal, reviewer, and approval decision across their entire program.
The platform gives owners direct access to submittal status across all active projects, with a complete approval history. When a dispute arises over what was approved and when, the record is there.
Every submittal in ProjectTeam.com includes:
- A complete review and approval history tied to specific users
- Customizable review workflows that match your program's requirements
- Role-based permissions so the right people see the right information
- Submittal reports exportable to PDF or Excel for program reviews and stakeholder reporting
Run your submittal process from a single, searchable log
General contractors manage high volumes of submittals across multiple subcontractors, reviewers, and specification sections. When that process lives in email, things get missed and schedules slip.
The platform gives GCs a searchable, filterable submittal log that the whole team works from, with review workflows and approval routing you can configure to match the way your organization operates.
Every action taken on a submittal is logged, timestamped, and tied to a specific reviewer. When approvals are disputed, the record is always there.
The ProjectTeam.com platform supports:
- Submittal packages that group revisions for distribution to specific reviewers
- "Ball-in-court" tracking that shows which reviewer, subcontractor, or approver is holding each submittal at any given moment
- Configurable workflows with due dates, instructions, and action tracking at every step
- A complete revision history tied to specific users, available if decisions are ever disputed
Own your submittal records and stay connected to the review chain
Subcontractors in ProjectTeam.com work from their own dedicated space. Your records belong to your organization, and your team has direct visibility into where each submittal stands in the review chain at every stage.
When procurement depends on a submittal approval, you see exactly who has it and what action has been taken, in real time.
What subcontractors get in ProjectTeam.com:
- Real-time visibility into submittal status at every stage of the review process
- Collaborative comments and file markups without leaving the platform
- A complete record of each submission, revision, and approval tied to your organization
- Access to RFIs and other related documents in the same environment
Meet the documentation and compliance requirements of public programs
Public sector programs run on documentation. Submittal records are subject to audit, procurement decisions require a defensible approval history, and the volume of submittals on large capital programs demands a system built to handle it.
ProjectTeam.com is FedRAMP and GovRAMP authorized, making it one of the few construction management systems that meets both federal and state or local compliance standards while delivering a full construction feature set.
What public sector teams get in ProjectTeam.com:
- A full audit trail on every submittal review and approval decision
- Role-based permissions and field-level security across all project documentation
- Workflows customizable to match your agency's review and approval requirements
- Reporting and dashboards that support transparency obligations to elected officials and the public
Everything You Need to Manage Construction Submittals
Searchable logs
Every submittal added to your project is automatically organized into a searchable submittal log grouped by specification section. Sort, filter, and locate any submittal by its unique Item ID.
Submittal packages
Group submittal revisions into packages and distribute to the appropriate reviewers in one step. Reviewers can take action on each item directly within the package, with every action logged.
Upload attachments
Upload attachments on your submittals to store a copy of each file. ProjectTeam.com automatically tracks every view or download, keeping the full file history tied to each submittal record.
File markups
Submittal reviewers can view and mark up related files directly in the platform. Every markup is tracked by user and timestamp and stays attached to the submittal record for the full review history.
Collaborative comments
Share submittals with your project team and collaborate using @ comments. Public comments are visible to all users on the project, while private comments are restricted to select users only.
Configurable workflows
Submittal workflows, approval routing, and review steps are all configurable to match how your organization works. Each workflow step carries a due date, action taken, notes, and instructions.
Submittal reports
Submittal data is available in reports and dashboards across your projects. Group by specification section or "ball-in-court" and export to PDF or Excel for project reviews and stakeholder reporting.
Print transmittals
Submittal items can be grouped together and then exported to formatted print layouts. Print your transmittals directly from the system for each distribution. All layouts follow your project's format.
Control Your Submittal Process With ProjectTeam.com
Construction submittals touch every stakeholder on a project.
ProjectTeam.com is a construction management software platform built to give your team a single place to upload, organize, distribute, and close submittals, with a complete record of every action taken.
- Every submittal organized into a searchable log, accessible to your whole team from day one
- Review workflows and approval routing you can configure without developer support
- A full audit trail on every submittal, tied to specific users and timestamps
- GCs, subcontractors, and owners all work from their records in one platform
Frequently Asked Questions About Construction Submittals
What is a submittal in construction?
A submittal is a document, shop drawing, product data sheet, or material sample that a contractor submits to the design team for review and approval before procurement or installation begins.
Submittals confirm that what is being ordered and installed matches the design intent and contract requirements.
What are construction submittals used for, and how does ProjectTeam.com handle them?
Submittals in construction are used to verify that materials, products, and methods proposed by the contractor comply with the contract documents before work proceeds. They protect all parties by creating a documented record of what was reviewed, who approved it, and when.
ProjectTeam.com tracks every construction submittal from first submission through final approval, with a full record of every action taken.
How does a submittal log work for construction projects?
A submittal log is a running record of every submittal on a construction project, organized by specification section, status, and reviewer. It gives the entire project team a single reference point for tracking which submittals have been submitted, reviewed, returned, and closed.
In ProjectTeam.com, the submittal log is searchable and filterable, and updates automatically as actions are taken on each item.
What is the difference between an RFI and a submittal?
An RFI is a formal request for clarification on project documents, drawings, or specifications. A submittal is a document or sample submitted for review and approval before materials are procured or work proceeds. RFIs address questions. Submittals confirm compliance. Both are tracked in ProjectTeam.com from the same connected environment.
What goes into a submittal package in ProjectTeam.com?
A submittal package groups specific submittal revisions together for distribution to the appropriate reviewers in a single step.
Packages are commonly used when multiple submittals cover related specification sections or when a reviewer needs to act on several items at once.
Reviewers in ProjectTeam.com can take action on each submittal item directly within the package, with a full record tied to each reviewer.
How does a submittal schedule keep projects on track?
A submittal schedule outlines which submittals are required on a project, when they need to be submitted, and when approvals are needed to keep procurement and construction moving. When submittal approvals are delayed, procurement stalls and schedules follow.
Workflows in ProjectTeam.com can be configured with due dates and instructions at every step of the review chain, giving the whole team a clear picture of where each submittal stands and what action is needed next.
How does ProjectTeam.com approach construction submittal software differently?
Most construction submittal software is built around a single organization as the account holder, with every other party operating within that organization's environment. ProjectTeam.com is built differently.
Every organization on the platform controls their data and participates in the submittal process from their records.
Subcontractors have direct visibility into where their submittal stands in the review chain. GCs run configurable workflows and approval routing without developer support. Owners maintain program-level oversight across every active project.
ProjectTeam Resources Related to Submittals
Men At Work Construction
"We use the Submittals log the most. Construction at this level is not simply knowing how to build something but the processing and managing of the enormous amount of information between multiple stakeholders."
Alpha Corporation
"We started using ProjectTeam.com in late 2016 for a high-profile project between NIH and Walter Reed Naval Medical Center. Now we have about 16,000 entries in the system including 3,000+ submittals."
Learn About ProjectTeam.com On Your Own Time
Browse on-demand webinars covering submittals, document control, cost management, and more across the ProjectTeam.com platform.